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Time management 3.0

Time management 3.0

Time management 3.0

Posted by Andrea Kaden in Productivity and time management 08 Jan 2014

Time management 3.0 – now more than ever!

lack of timeIf you are under the impression that you do not have enough time for anything anymore – so you suffer from time shortage – then you are in good company. Most professionals complain of permanent time pressure.

Now you might think that everything would be better if only you had less to do. But they are wrong. Often, anyway. Time pressure causes stress. Your time problem stems not from too many tasks, but by not carrying them out in an efficient way.

That is to say that the execution of the task is inefficient because you rarely have the opportunity to concentrate on a task properly. Daily office life is not a long quiet river of self-determination, but rather turbulent waters. Constantly you have to deal with disturbances such as:

  • your phone rings
  • your colleague has a question
  • new emails beg for attention
  • your supervisor arranges a meeting at short notice

And to make your dilemma complete: science has established that this barrage of disturbances has weakened your ability to concentrate, over the years. So, even if you get a longer period of calm, you can only use it with difficulty. Then you interrupt yourself; for example:

  • you go into the kitchen for coffee or for a smoke.
  • you check your e-mail inbox
  • you check your personal mobile

You might think, „It is exactly like that. This cannot be changed, and isn’t it also normal?“ And of course it is also normal – but it is also not good. Or are you satisfied after a day like that full of interruptions? Do you go home with the good feeling of having accomplished something?

 

It is probably not such a good feeling. And deservedly so. Anyone who has not had time all day to pursue his own tasks consistently cannot be satisfied. Not personally, and also not from a business perspective. For such unfocussed work costs you energy, time and money unnecessarily.

 

If you are under the impression that you do not have enough time for anything anymore – you suffer from time shortage. If your attention to a matter is like a page of saw teeth – it is there, then it’s gone again, then back, then away again, etc. – and a lot of time is wasted on mental switching. Time is wasted and the constant changing leads to mistakes. Such unfocused work is far too expensive. Very expensive.

Working in a minefield of disorder costs the company money and costs employees health and motivation.

What can you do? 

This is the time for Time Management 3.0!

Not, however, simply in the old fashioned way – it is about a different way of dealing with your time. Time management is not a new topic, but it has to face new challenges.

 

Before, with Time Management 1.0, it was all about finishing tasks systematically. Calendar, to-do lists, daily and weekly plans and prioritisation were to the fore. It was just about coping with an increasing number of tasks.

 

Time Management 2.0 was the response to the realisation that not all people organise themselves in the same way. Self-organisation is in fact dependent on personality type and biorhythms. This resulted in the need for more self-examination by means of questionnaires and checklists for a more deliberate use of existing tools.

 

Now there is Time Management 3.0: All the tools and self-examination are of little use when modern communication media, and changing concepts of professional interaction make it impossible to follow your beautiful plan. To this we must respond with further techniques that protect you on one hand, but on the other hand also do not isolate you. For example, it is necessary today to use the word no, to practice concentration techniques, to establish interruption-free zones. Even if it is already proverbial that multitasking and constant interruptions lead to inefficiency, ways out of this problem do not arise from practice alone. Time Management 3.0 is principally about learning once again to work in a concentrated and focussed way. Guidance and training are necessary. It is best for entire teams or departments, because the broader the consensus that something should change, and how it should change, the better. This is about nothing less than a new work culture, for more satisfaction and less wastage.

 

If you would like to get more closely engaged with Time Management 3.0, then send me an email (andrea@mrs-paperless.com) and I will help you tackle the issue for yourself and your colleagues.

 

 

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