| phone: +49 176 1033 58 62 | andrea@mrs-paperless.com

Presentations to inspire and motivate you

1. Greater speed, flexibility, mobility – the pleasure of a paperless office

Today, when companies express concern about lagging behind the market, the competition, or even ‘world development’, they are willing to do a great deal to close the gap – but one factor often escapes review: namely, dealing with the paper. After all, ‘what is set down in black and white’ has value, it counts, it documents personal performance – meter-wise on the shelf and in mountains on the desk.

 

However, the overall value of paper lies not in its form, but rather in the content – which is something that is no longer tied to format. On the contrary, paper is a hindrance. It is expensive. Paper costs money and the storage of paper costs even more money. Searching through paper is laborious. Paper is constantly tied to a single location. Yet the solution is simple.

 

In this presentation, I offer you the image of an office environment in which the content of importance for you is available at any time, in any place, at the press of a button. This is the world of the paperless office, as may be achieved by any company today for very little cost. It is a world where content can be located more rapidly, forwarded and processed with greater ease, or in which it can be retrieved regardless of whether you are at a company office, home-office or with the customer. Be inspired to gain more time for the essentials with a paperless office.

2. Digital hygiene: even the virtual world cannot tidy up itself

Storage space is no longer a problem these days, with limited hard-drive capacities now a thing of the past. This is both a blessing and a curse: because where everything can be saved, it is indeed saved. Sometimes it even needs to be saved as a legal requirement. And tomorrow, once the office is in fact paperless, there is even more on the way. Where lack of space created a need for organization yesterday, chaos is frequently the result today. Directory trees keep growing, documents are unsystematically filed, data is held in duplicate or triplicate owing to uncertainty, with the benefits of digitalization often lost in the mire.

 

My aim in this presentation is to trigger awareness that digitalization is not synonymous with order. Discover where the risks of digital disorder lie – and take away some initial tips and tricks to improve the situation. Hygiene in the virtual data environment is just as important as in the kitchen or bathroom. Anyone allowing disorder to grow will sooner or later become paralyzed by it, given that irretrievable data equates to no information and ultimately renders the company immobile. However, it doesn’t have to be like that. Good advice is on hand.

3. Time Management 3.0 – the path to reliable cooperation

The biggest problem in companies today is … unreliability. There is no lack of resources and indeed no lack of time. What is lacking is reliability within cooperation, caused by a culture of interruption. Not only do bosses interrupt staff during their work, amongst themselves colleagues are also a constant source of interruption. Alternatively, interruption may come from outside. In fact, the tools of interruption are installed all over the place in the shape of telephones, email clients, Twitter apps, Facebook pages, chat software and so on. And where there is no interruption resulting from an opening door or push notification, an individual’s attention will still wander all by itself to a message source every few minutes. The concentration span is exhausted in 11 minutes – in turn rendering all work unreliable.

 

This presentation is intended to raise your awareness. Ultimately, failure to call a halt to this culture will not only lead to a further loss of efficiency, but also of the capability to realize change in the first place. Changes are, however, required on all levels in order to avoid being outpaced by the markets and fellow competitors. Quite simply, interruptions cost money, fray nerves and drain motivation and time. They distract from what is important in favor of the supposedly urgent. As such, they tragically defeat the truly intended objective: that something is actually achieved.

 

Fortunately, this development can be reversed. Reliable and concentrated cooperation becomes possible once more. Get ready to be inspired.

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